Careers

Do you want to work in a place where you can really make a difference?

See below for current job opportunities at Animal Friends. We offer an exciting, fast-paced work environment with an enthusiastic team of dedicated animal lovers. Animal Friends is an equal opportunity employer and gives equal consideration to all applicants for employment regardless of race, color, age, disability, creed, religion, national origin, sex, pregnancy, marital status, sexual orientation or any other legally protected status.

Don’t forget! We depend on volunteers to do many different types of work at Animal Friends. Click here to become a volunteer!

Full-time Positions

Part-time Positions

Internships

 

Volunteer Intern

Reports To:

Director of Volunteer Services
Volunteer Coordinators

Status:

Part Time (15-25 hours per week)
Unpaid Internship
May include weekends and evenings

Compensation:

Unpaid

Job Description:

Animal Friends is a non-profit companion animal resource center serving the needs pets and people for 70 years. With more than 3,000 active volunteers, Animal Friends has contributed over 2,000,000 hours of volunteer service to our shelter and community over the past 10 years at our Camp Horne Road facility.

The Volunteer Department Intern will gain first-hand experience in volunteer program planning, advertising, and implementation in a non-profit setting, including, but not limited to individual and day of service group volunteer opportunities.

Hands-on duties will include:

  • Assisting with developing marketing and advertising strategies for volunteer events and programs
  • Set up and tear down for volunteer functions
  • Assisting with volunteer fairs and day of service group programs
  • Assisting with directing and managing Day of Service volunteer programs and office assistance volunteers
  • Aide in event planning, decorating, and implementation

Administrative duties will include:

  • Update, input and compile data with Volgistics Volunteer Management System
  • Volunteer program research
  • Email and phone correspondence
  • Assist with other relevant duties as requested

The intern will be one of the onsite representatives and a contact person for volunteer questions and scheduling. He or she should be able to trouble shoot and problem solve efficiently, while maintaining composure around clients, donors, animals, and volunteers.

Relationships:

Reports directly to the Director of Volunteer Services and the Volunteer Coordinators.

Actively engages with various departments throughout Animal Friends.

Qualifications:

  • Must be over 18
  • Must have the ability to follow directions, work independently, and efficiently manage one’s time
  • Must possess excellent written and verbal communication skills
  • Must be willing to work (set up, run, tear down) Animal Friends volunteer programs when needed, in conjunction with the Volunteer Department team and volunteers
  • Must be comfortable working with and around shelter animals including, dogs, cats, and rabbits
  • Must have sincere interest in the vision and mission of the Animal Friends organization and be willing to comply with our culture statement
  • Must have access to reliable transportation to and from Animal Friends and be open to local travel
  • Computer literacy required with a working knowledge Microsoft Office Suite
  • May be working with materials of a confidential nature and must be able to maintain confidentiality of information

To Apply:

Please submit a cover letter and resume to Jason Moninger, Director of Volunteer Services at Volunteering@ThinkingOutsideTheCage.org. No phone calls, please.

 

 

 

Behavior Care Technician

Reports to:

Senior Behavior Care Coordinator

Status:

Part-time
6 a.m.-2 p.m. | Fri., Sat. and Sun.
Hourly position

Job Overview:

The Behavior Care Technician’s primary duties involve direct care of the shelter animals. This care involves feeding of the animals and cleaning of the cages, as well as general cleaning of the entire shelter. Behavior Care Technicians are in direct contact with the public, volunteers and other shelter staff and thus a positive, friendly attitude and ability to work with others are essential components of this position. The candidate must also embrace the programs and mission of Animal Friends.

Responsibilities:

To care for the shelter’s animals, the Behavior Care Technician will:

  • Keep cages clean at all times, scrubbing daily and disinfecting as directed.
  • Feed and water animals.
  • Keep work areas in the kennel clean and well-organized.
  • Exercise and walk animals as needed.

To assist in veterinary care of the shelter’s animals, the Behavior Care Technician will:

  • Brush, bathe and treat animals for external parasites as needed at the medical department’s direction.
  • Collect stool and urine specimens as directed.
  • Report any behavioral or health problems to the medical department and/or behavior coordinator.
  • Assist in transporting animals to veterinary hospitals as needed.

To assist in building maintenance, the Behavior Care Technician will:

  • Clean bathrooms.
  • Remove snow from the public sidewalks of the shelter and its property.
  • Do laundry.
  • Collect and bag garbage.
  • Perform routine maintenance tasks as directed.
  • Notify supervisor when repairs are needed or supplies need to be reordered.

The Behavior Care Technician will maintain a professional, courteous demeanor with customers, volunteers and staff at all times.

Qualifications:

  • High school diploma or GED required.
  • Must have access to dependable transportation and openness to local travel.
  • Valid driver’s license preferred.
  • Must be able to work flexible hours, including evenings, weekends and some holidays.
  • Must be able to work special events including, but not limited to, Bark in the Park and Black Tie & Tails.
  • Must be able to push, pull, lift and/or carry up to 50 pounds. Shelter work can be physically demanding.
  • Must have a sincere interest in the work, programs and mission of Animal Friends, Inc.

To Apply:

Please submit cover letter and resume to Carla Patarini, Senior Behavior Care Coordinator at CPatarini@ThinkingOutsideTheCage.org. No phone calls, please.

 

 

Event Intern

Reports To:

Event Coordinators

Job Overview and Responsibility:

This intern will work closely with the Event Coordinators in preparation and staffing of events both on and off site.

Daily tasks may include:

  • Planning, coordination, supervision and implementation of events.
  • Conceptualizing and presenting ideas for new third party events.
  • Acting as a positive ambassador of the organization, promoting Animal Friends’ mission, vision, culture and policies throughout the community.

Additionally, he/she will gain first-hand experience in fundraising by completing the following tasks:

  • Solicitation phone calls and email correspondence.
  • Filing paperwork and organizing supplies.
  • Miscellaneous office tasks.

Requirements and Qualifications:

  • Must have a flexible schedule, including being available on nights and weekends.
  • Must be open to local travel and have access to reliable transportation.
  • Must be 18 years or older.
  • Ability to follow directions, work independently and efficiently manage one’s time.
  • Must be able to troubleshoot and problem solve effectively, while maintaining composure around clients, donors, animals and volunteers.
  • Excellent written and verbal communication skills.
  • Must be comfortable soliciting and working with individuals and businesses.
  • Comfortable working with and around dogs, cats and rabbits.
  • Must have sincere interest in the work, programs, and mission of Animal Friends.
  • Required to become an Animal Friends volunteer prior to start date.

Term of Position:

Spring 2018

Hours TBD as needed for college credit (if applicable)

Compensation:

Unpaid

Course credit (if applicable)

To Apply:

Please submit a cover letter and resume to Heather Dougherty, Director of Events & Corporate Giving at HDougherty@ThinkingOutsideTheCage.org. No phone calls, please.

 

 


Shelter Hospital Veterinarian

Status:

Full-time

Job Overview:

Do you want to change the world one pet at a time?  If so, Animal Friends, Inc. is looking for you! We are a fully equipped, progressive shelter providing for the care of more than 2,500 adoptable animals every year.  Come spread your wings on our 75-acre campus right outside of Pittsburgh, PA which is repeatedly honored as one of America’s Most Livable Cities.

We are seeking a full-time veterinarian who is experienced in practicing high quality medicine using digital radiography, digital dental radiography, Dentalaire dental machine, ultrasound, cold laser therapy, fully-equipped surgery suite and a highly qualified staff of technicians and volunteers to support you daily. There is also an emergency and specialty practice less than a mile away that we enjoy a close working relationship with when necessary.

Along with the medical team, our veterinarian works closely with the behavior department, an enrichment team, the humane investigations officers and a large and dedicated group of volunteers and fosters to enhance and cultivate a positive experience while the animal is residing at the shelter. Through collaborative efforts and enrichment across all departments we strive to reduce stress and promote effective strategies to move animals from admission to adoption.

If you are a licensed veterinarian, consider coming to Animal Friends and learn of our life-saving mission and of the exceptional work the medical team does. We are by far one of the oldest and most respected humane organizations in Western Pennsylvania. Come work in a supportive environment that clearly delivers on its mission of improving the lives of homeless animals each and every day.

Hospital Responsibilities Include:

  • Orchestrating medical care of cats, dogs, and rabbits in our care in-house and in foster care
  • Surgery including but not limited to spay/neuter (including pediatric)
  • Other surgeries including but not limited to amputations, enucleations, mass removals, cystotomies, etc.
  • Working collaboratively with other departments for the best outcome of each animal
  • Supporting humane investigations cases
  • Development of SOPs
  • Disease outbreak management
  • Education of staff and volunteers

Requirements:

  • Doctor of Veterinary Medicine (DVM or VMD)
  • Eligible to be licensed to practice veterinary medicine in the state of Pennsylvania. (We will pay fees.)
  • Current DEA license for controlled substances. (We will pay for renewal fees.)
  • Willingness and ability to work hours necessary for successful organizational operations and care of the 250+ animals on site, including coverage on some weekends, holidays, evenings and also on-call.

Benefits:

  • Health/Vision/Dental Benefits
  • 401K available
  • Licensing Expenses
  • Continuing Education Expenses
  • Professional organizations memberships (AVMA, PVMA, WPVMA)
  • Paid Time Off—holidays, sick time, vacation, and your birthday!
  • Free and confidential employee assistance program
  • One “priceless” animal adoption per year

Job Information:

  • Location: suburban 75-acre campus, Pittsburgh, PA 15237, United States
  • Position Title: Shelter Hospital Veterinarian
  • Company Name: Animal Friends, Inc.
  • Job Function: Veterinarian
  • Entry Level: No
  • Job Type: Full-Time

To Apply:

Qualified and interested candidates, please contact Ann Ensminger, Chief Operating Officer at AEnsminger@ThinkingOutsideTheCage.org. No phone calls, please.

 

 

Communications Intern (Visual)

Status:

Part-time (10-12 hours per week)

Term:

Fall 2019
Minimum term of 6 weeks

Compensation:

Unpaid
Course credit (student must provide necessary paperwork)

Job Description:

The Communications Intern (Visual) will work alongside the Communications team to handle project overflow. This may include but is not limited to:

  • Updating branded material such as fliers, posters, brochures and certificates.
  • Developing and implementing promotional campaigns to spread awareness of the programs and services at Animal Friends.
  • Preparing promotional materials (cutting, laminating, folding, etc.).
  • Organizing and maintaining photo database.
  • Photography of Animal Friends’ residents, programs and events.

Qualifications:

A qualified candidate for the Communications Internship must have a sincere interest in the mission of Animal Friends and must be:

  • A college student or college graduate.
  • Pursuing a degree in Graphic Design or a related field.
  • Proficient in Adobe Illustrator and Photoshop.
  • Proficient in Microsoft Office.
  • Photography experience preferred.
  • Experienced with and willing to handle animals.
  • Willing to attend volunteer orientation and animal handling training sessions at the start of the internship to learn Animal Friends’ policies and procedures.
  • Have access to reliable transportation.

To Apply:

Qualified and interested candidates – please send a cover letter and resume to Suaz Forsythe, Communications Coordinator at SForsythe@ThinkingOutsideTheCage.org. No phone calls, please.

 

 

Communications Intern (Voice)

Reports To:

Communications Coordinator

Status:

Part-time (10-12 hours per week)

Term:

Fall 2019
Minimum term of 6 weeks

Compensation:

Unpaid
Course credit (student must provide necessary paperwork)

Job Description:

The Communications Intern (Voice) will work alongside the Communications team to handle project overflow. This may include but is not limited to:

  • Producing and sending press releases.
  • Assisting with website updates.
  • Proofing and editing internal and external communications materials.
  • Writing and editing biographies for adoptable animals.
  • Researching and writing educational content for Speak! Blog and Petsburgh Magazine.
  • Assisting with social media postings.
  • Preparing promotional materials (cutting, laminating, folding, etc.).
  • Developing and implementing promotional campaigns to spread awareness of the programs and services at Animal Friends.

Qualifications:

A qualified candidate for the Communications Internship must have a sincere interest in the mission of Animal Friends and must be:

  • A current college student or recent college graduate.
  • Pursuing a degree in Creative Writing, Communications, Marketing, Public Relations, Journalism or a related field.
  • Experienced in social media management (Facebook, Twitter, Instagram, Snapchat, etc.).
  • Proficient in Microsoft Office.
  • Experienced with content management systems preferred.
  • Experienced with and willing to handle animals.
  • Willing to attend volunteer orientation and animal handling training sessions at the start of the internship to learn Animal Friends’ policies and procedures.
  • Have access to reliable transportation.
  • Familiar with Adobe Creative Suite (Illustrator and Photoshop) preferred, but not required.

To Apply:

Qualified and interested candidates – please send a cover letter and resume to Cody Hoellerman, Communications Coordinator, at CHoellerman@ThinkingOutsideTheCage.org. No phone calls, please.

 

Community Medicine Veterinarian (Associate)

Status:

Full-time (5 days at 8 hours or 4 days at 10 hours)

Position Summary:

Animal Friends’ Clinic Services program provides access to high-quality spay/neuter and primary veterinary care to pet owners experiencing financial and accessibility constraints. Through our stationary clinic at the Howard Ash Animal Wellness Center and our Mobile clinic we eliminate the barriers to veterinary care which allows pets to stay with the person or family who loves them and empowers them to provide basic, necessary care.

We are seeking a uniquely qualified veterinarian who excels at providing high quality, compassionate care primarily to dogs, cats and rabbits. This includes spay/neuter, wellness care, vaccine services, dentals and other routine veterinary care. The successful candidate must have a passion for working with pets as well as providing education and resources to people, with a focus on underserved populations. This position requires a positive, outgoing personality and comfort working with diverse populations. The ability to offer care and education in a compassionate, nonjudgmental way is a must.

Animal Friends’ Clinic Services Program consists of three core components each uniquely designed to support a targeted population by offering pets high-quality, low-cost spay/neuter, vaccines and wellness services. The components include our Animal Wellness Center Program offering spay/neuter, vaccine and wellness services; our Mobile Program supporting small, rural shelters and community groups where access to low-cost spay/neuter services is limited; and our Community Program partnering with local veterinary clinics to provide subsidized spay/neuter options for clients in their communities.

The Associate Community Medicine Veterinarian assists in ensuring that our program meets the needs of our target communities by providing high-quality, high-volume (HQHV) spay/neuter surgeries, vaccinations, and basic wellness services through our spay/neuter program at the Animal Wellness Center and on the Mobile Resource Center. The Veterinarian also provides support at high-volume vaccination clinics at the Animal Wellness Center and in the community during summer vaccine clinics and Animal Friends for Life outreach initiatives.

The Associate Veterinarian is supported by the Community Medicine Veterinarian and a compassionate, positive, and well-trained technician and administrative team. As well, you are supported by the Animal Friends’ organization, which is a leader in progressive sheltering practices.

Responsibilities:

Medical (80%)

  • Provide compassionate, high-quality preventive and basic medical care to patients in underserved areas of our region overseeing all aspects of veterinary care during a clinic day including physical examination, diagnostics, treatment recommendations and delivery, prescriptions and discharge information.
  • Perform pre-surgery physical examinations on all surgical candidates. Perform high-quality, high-volume spay/neuter surgical procedures at the Animal Wellness Center or onboard the Mobile Resource Center according to the standards set forth by the Association of Shelter Veterinarians’ Spay-Neuter Task Force in “The Association of Shelter Veterinarians Veterinary Medical Care Guidelines for Spay-Neuter Programs” (JAVMA, Vol 233, No. 1, July 1, 2008) and the organization.
  • Diagnose and treat post-surgical complications of patients.
  • Triage and refer cases that do not fall within the parameters of care as appropriate.
  • Provide support and medical services, when needed, to the animals under our care at the Caryl Gates Gluck Resource Center.

Customer Service (15%)

  • Communicate respectfully with clients and be able to relay important medical information about patients. Discuss examination and medical test results with owners in order to allow owners to make informed choices about the medical care of their pets.
  • Counsel owners about end of life and other sensitive medical care decisions.
  • Provide discharge instructions for patients and oversee the dispensing of medications.
  • Provide positive direction and feedback to veterinary technicians and other staff members as well as veterinary and veterinary technician students.

Administrative/Other (5%)

  • Document all exam findings, test results, and treatment recommendations on medical record forms.
  • Follow written and verbal Animal Friends’ standard operating procedures.
  • Attend staff meetings, doctor meetings, and other requested meetings.
  • Other duties as assigned.

The candidate also must be willing to work in a learning environment and provide support and training for
veterinary and veterinary technician students.

Education and Experience:

  • Doctor of Veterinary Medicine degree or equivalent
  • Current Pennsylvania Veterinary license
  • Current DEA license
  • Background in small animal medicine and surgery
  • Experience in high-quality, high-volume spay/neuter preferred

Compensation and Benefits:

Animal Friends offers a competitive wage, a positive work environment, as well as:

  • Health, vision and dental benefits
  • Profit sharing retirement plan with employer contribution
  • Licensing expenses
  • Continuing education expenses
  • Paid time off – holidays, sick time, vacation and your birthday!
  • Free and confidential employee assistance program
  • Limited on-call responsibilities
  • One priceless adoption per year
  • Discount at our Clinic and Retail Store
  • Being part of a lifesaving team making a difference every day

Animal Friends and the Clinic Services Program enjoy a positive relationship with surrounding animal welfare agencies, local governmental agencies and veterinary clinics. The organization has been touted as one of the top sheltering facilities in the country and is dedicated to pursuing innovative solutions for community animal welfare issues.

To Apply:

Interested candidates should send a cover letter and resume to:
Carol Whaley, Director of Clinic Services
Animal Friends
562 Camp Horne Road, Building 2
Pittsburgh, PA 15237

Or, send an email to CWhaley@ThinkingOutsideTheCage.org. No phone calls, please.

 

 

Clinic Services Veterinary Technician

Supervisor:

Clinic Services Coordinator

Status:

Full-time
Hourly
Non-Exempt

Position Summary:

Animal Friends, Inc. in Pittsburgh, PA is a progressive 501(c)3. For more than 75 years, we have continually
set and raised the bar for humane programming in the Pittsburgh region.

Animal Friends’ Clinic Services program provides access to high-quality spay/neuter and primary veterinary care to pet owners experiencing financial and accessibility constraints. We are seeking a veterinary technician who enjoys and excels at being part of a team which provides high-quality, compassionate care primarily to dogs, cats and rabbits. This includes high-volume, high-quality spay/neuter, wellness care, vaccine services, dentals and other routine veterinary care. The successful candidate must have a passion for working with pets as well as providing education and resources to people, with a focus on underserved populations. This position requires a positive, outgoing personality and comfort working with diverse populations. The ability to offer care and education in a compassionate, nonjudgmental way is a must.

It is essential that the candidate have an outgoing, positive personality; excellent communication and organizational skills; computer knowledge; a sincere interest in serving both people and animals; and comfort working in a fast-paced team environment.

The candidate must support Animal Friends’ mission and goals and enhance and promote the programs and services of the organization.

Responsibilities:

Medical (80%)

  • Performing anesthetic monitoring during our high-quality, high-volume spay/neuter clinics including the use of isoflurane, injectable anesthesia, and performing drug calculations
  • Performing surgical preparation of patients including intubation, clipping and surgical scrub
  • Participating in our high-volume vaccine clinics including restraint, providing prescribed treatments to client-owned animals and client education to produce the proper wellness plan for each patient
  • Assisting veterinarians in medical procedures using proper restraint; including proper restraint for fractious patients
  • Performing routine diagnostics (radiographs, lab work, cytology, and more)
  • Maintaining cleanliness of the mobile surgical unit and in-house surgical suite as well as exam rooms and laboratory/pharmacy
  • Assisting with other related duties as requested

Customer Service (15%)

  • Communicating respectfully with clients and staff
  • Relaying important medical information about patients with goal of customer understanding
  • Counseling owners about end of life and other sensitive medical care decisions
  • Providing discharge instructions for patients and overseeing the dispensing of medications
  • Providing positive direction and feedback to veterinary technician students

Administrative/Other (5%)

  • Preparing medical records and performing client phone calls
  • Documenting all exam findings, test results, and treatment recommendations on medical record forms at direction of Veterinarian
  • Attending staff meetings
  • Other duties as assigned

The candidate also must be willing to work in a learning environment and provide support and training for
veterinary technician students.

Qualifications and Experience:

  • Two years of veterinary technician experience working with cats, dogs, and rabbits
  • Prefer a candidate who is a licensed veterinary technician in the state of Pennsylvania or one who is willing to obtain a PA license
  • Must have excellent work history and access to professional references
  • Must possess a valid Pennsylvania driver’s license and dependable transportation

Compensation and Benefits:

  • Animal Friends offers a competitive wage, a positive work environment, as well as:
  • Health, vision and dental benefits
  • Profit sharing retirement plan with employer contribution
  • Licensing expenses
  • Continuing education expenses
  • Paid time off – holidays, sick time, vacation, and your birthday
  • Free and confidential employee assistance program
  • No on-call responsibilities
  • One priceless adoption per year
  • Discount at our clinic and retail store
  • Being part of a lifesaving team making a difference every day!

To Apply:

Qualified and interested candidates should send a cover letter and resume to:
Carol Whaley, Director of Clinic Services
Animal Friends, 562 Camp Horne Road, Building 2, Pittsburgh, PA 15237
or email CWhaley@ThinkingOutsideTheCage.org.

 


Retail Associate

Reports To:

Retail Coordinator

Status:

Part-time (10-12 hours per week)

Job Description:

Position Summary:
The Retail Associate is the face of the Retail Store and completes the final step in the adoption process. Retail Associates must have excellent customer service skills in order to ensure customers have a positive shopping experience. Responsibilities include but are not limited to managing inventory, restocking items, organizing products on the store floor and handling money at the register. The Retail Store serves as a cashier for donations and is also the conclusion of the adoption process. For this reason, it is essential to the success of Animal Friends that the Retail Associate works cooperatively with all departments within the organization.

Essential Functions:

  • Assisting customers as they enter the Retail Store
  • Managing inventory
  • Restocking merchandise
  • Organizing products on the sales floor
  • Handling money at the register
  • Processing donations
  • Conducting the conclusion of the adoption process
  • Rectifying end of day closing reports
  • Maintaining cleanliness of the retail space
  • Leverage volunteer talent by engaging their assistance within the department, thereby helping us to further our mission and vision and to achieve the organization’s expectation of 100% integration of volunteers into our programs.
  • Performs other duties as assigned

Qualifications:

  • High school diploma or GED required
  • Preferred 1 year of retail experience
  • Proficient in current technology and point-of-sale systems (Clover POS)
  • Must have access to dependable transportation and openness to local travel
  • Valid driver’s license preferred
  • Flexible work availability preferred. May be required to work evenings, weekends, holidays and/or special events at times, including Black Tie & Tails
  • The physical demands for this job are as follows:
    • Medium Work – Medium work is defined as lifting a maximum of 50 pounds with frequent lifting and/or carrying of objects weighing up to 35 pounds
  • Valid Pennsylvania Child Abuse, State Police, and FBI Fingerprint Clearances
  • Must have a sincere interest in the vision, mission, and culture of Animal Friends
  • Must meet essential functions within 60 days of hire

To Apply:

Qualified and interested candidates – please send a cover letter and resume to Alex Stelitano, Retail Coordinator, at AStelitano@ThinkingOutsideTheCage.org. No phone calls, please.

 


Adoption Counselor

Reports To:

Adoption Coordinator

Status:

Part-time

Job Description:

Position Summary:
Adoption Counselors are the most public face of Animal Friends, setting the tone for our clients’ experiences at the resource center. This position requires a person with flexibility and public relations augmented by a compassionate spirit. It is essential that the incumbent have communication and organizational skills, computer knowledge and a sincere interest in serving both people and animals. The candidate must also be knowledgeable about Animal Friends and enhance the programs and mission of the organization.

Essential Functions:

  • The primary function of the Adoption Counselor is to assist the public in all phases of the adoption process
  • Participate in the adoption process, including:
    • Proactively assisting prospective owners in the selection of animals while promoting animals to the adopting public.
    • Preparing adoption applications and contracts.
    • Advising new owners of Animal Friends’ contractual requirements, including medical care, lost pet procedures and change of address notification.
    • Contacting adopters to follow up with them following adoption and providing supportive resources and counseling as appropriate.
  • Educate the public on proper animal handling techniques, basic medical care and training options.
  • Maintain a familiarity with all shelter animals including animals available for adoption in foster care and also available for home-to-home placement
  • Assist with off-site adoption events.
  • Write appropriate animal bios.
  • Review shelter records to identify owners of lost pets.
  • Compile daily records required by Animal Friends through use of Chameleon software
  • Participate in customer service and other seminars as assigned
  • Maintain a clean and organized environment including sweeping, mopping, glass-cleaning and other light duties as assigned
  • Maintain a professional, courteous demeanor with clients, volunteers and employees at all times
  • Leverage volunteer talent by engaging their assistance within the department, thereby helping us to further our mission and vision and to achieve the organization’s expectation of 100% integration of volunteers into our programs
  • Performs other duties as assigned

Qualifications and Experience:

  • High school diploma required and must be 18 years of age
  • Previous customer service and/or public relations experience required
  • Must be a team player but also able to handle difficult situations independently
  • Must have animal handling experience.  Must be comfortable handling dogs, cats, and rabbits of varying size, age, breed, and temperament
  • Must have a basic knowledge of animal behavior issues and a general understanding of animal health-related concerns
  • Must possess excellent communication skills, interpersonal skills, computer literacy, organizational ability and time management skills
  • Must have access to dependable transportation and openness to local travel.  Valid driver’s license preferred
  • Must be able to work flexible hours, including weekends and some holiday
  • Must be able to work special events including, but not limited to, Bark in the Park, New Year’s Eve Rescue, Liberation Day Rescue and Black Tie & Tails
  • Must have access to dependable transportation and openness to local travel
  • Valid driver’s license preferred
  • Flexible work availability preferred; organization is a 24hr operation, which may require individuals to work evenings, weekends, holidays and/or special events at times, including Black Tie & Tails
  • The physical demands for this job are as follows: Medium Work – Medium work is defined as lifting 50lbs maximum with frequent lifting and/or carrying of objects weighing up to 35lbs
  • Valid Pennsylvania Child Abuse, State Police, and FBI Fingerprint Clearances
  • Must have a sincere interest in the vision, mission, and culture of Animal Friends
  • Must meet essential functions within 60 days of hire

To Apply:

Qualified and interested candidates – please send a cover letter and resume to Katie Vecchi, Adoptions Coordinator, at KVecchi@ThinkingOutsideTheCage.org. No phone calls, please.

 

 


Administration Coordinator

Reports To:

Chief Finance Officer

Status:

Full-time or Part-time

Job Description:

The Administration Coordinator must be a highly motivated, organized, and detail-oriented person. It is critical for this person to maintain the strict confidentiality of all privileged information and unbiased objectivity when working with staff. He/she must be able to complete tasks in a timely manner and meet deadlines. The Administration department interacts with every employee within the organization and has contact with volunteers and those outside of the organization. As such, each member of our department has the opportunity to champion and reinforce a team-focused, supportive work environment and to provide excellent customer service to our internal clients, volunteers, and those from the public with whom we interact. As a member of the Animal Friends team, it is the responsibility of the Administration Coordinator to embrace, emulate, support, and carry out the organization’s vision, mission, and workplace culture.

Essential Functions:

Accounting

  • Verify daily that the Clover sync to QuickBooks executed completely and accurately, add classes to invoice items, and ensure that no new Clover categories appear in the Chart of Accounts
  • Record Payeezy transactions daily into QuickBooks
  • Record monetary donations in QuickBooks
  • Provide update status report of QuickBooks to CFO every Monday morning
  • Record all United Way giving, ensuring that donations are accurately coded between Therapets and Animal Friends for Vets in QuickBooks
  • Record PNC corporate credit card purchase orders in QuickBooks
  • Reconcile monthly Clover back bucks and retail therapy bucks with QuickBooks and record the journal entries to charge the appropriate departments
  • Reconcile monthly the following accounts ending in: 1587, 9945, 4960, 1015, and undeposited funds
  • Record monthly journal entries for internal Retail discounts
  • Ensure the accuracy of data captured in QuickBooks during monthly closing process
  • Quarterly endowment portfolio mark-to-market
  • Assist with the annual audit, including but not limited to:
    • Work with the Development Coordinator-Foundations & Donorbase Management to reconcile Black Tie & Tails sponsors in QuickBooks and Raiser’s Edge NXT with the Black Tie & Tails program
    • Perform other duties as needed

Reception

  • Oversee and train the Reception staff
  • Ensure that the handling of incoming calls and the information disseminated by the Reception staff is efficient, compassionate, and accurate, recommending improvements when appropriate
  • Ensure Reception maintains a well populated and well-trained relief team
  • Review and approve all office supply orders
  • Submit purchase orders monthly for the Amazon office supply account
  • Periodically evaluate if more cost-effective office supply alternatives exist

Qualifications and Experience:

  • Bachelor degree in Accounting preferred
  • General office management experience preferred
  • Supervisory experience preferred
  • At least 2 years of practical experience

Knowledge, Skills, and Abilities:

  • Must be able to methodically work through problems and formulate solutions independently
  • Must have integrity and operate in an ethical, transparent manner
  • Must be able to clearly articulate ideas orally and in writing

To Apply:

Qualified and interested candidates – please send a cover letter and resume to Tracey Eakin, Chief Finance Officer, at TEakin@ThinkingOutsideTheCage.org. No phone calls, please.

 


Admissions Counselor

Reports To:

Admissions Coordinator

Status:

Part-time

Schedule:

  • Friday Noon-7 p.m.
  • Saturday 10 a.m.-5 p.m.
  • Sunday 10 a.m.-5 p.m.
  • Monday Noon-7 p.m.

Job Description:

Do you want to change the world one pet at a time? If so, Animal Friends, Inc. is looking for you! We are a fully equipped, progressive shelter providing for the care of more than 2500 adoptable animals every year. Come spread your wings on our 75-acre campus right outside of Pittsburgh, PA which is repeatedly honored as one of America’s Most Livable Cities.

We are seeking a part-time Admissions Counselor. Admissions Counselors are a public face of Animal Friends, setting the tone for our clients’ experiences at the resource center. This position requires a person with flexibility and public relations augmented by a compassionate spirit. It is essential that the incumbent have communication and organizational skills, computer knowledge and a sincere interest in serving both people and animals. The candidate must also be knowledgeable about Animal Friends and enhance the programs and mission of the organizationAdmissions counselors are responsible for managing daily flow of animals into our facility. Flow is the process by which we admit and medically clear and behaviorally clear animals to provide the shortest and smoothest route to the adoption floor and permanent homes.

Responsibilities included:

  • The primary function of the Admissions Counselor is to assist the public in all phases of the admissions process
  • Maintain daily working knowledge and understanding of the kennel population within the shelter and in foster in order to appropriately communicate current admissions needs to the public
  • Professionally communicate admissions guidelines to all requests in a timely manner offering alternative resources when needed
  • Assist in organizing transfers from other shelters and animal control facilities by identifying our needs in regard to open spaces, kennel population and diversity through consistent and cooperative communication. This includes any duties or tasks deemed necessary for safe and successful transfers
  • Assists with the conducting of preliminary behavior assessments on animals seeking admission to Animal Friends in order to determine suitability and approval
  • Provides resources and referrals to the client if the animal is not able to be admitted
  • In an effort to keep pets in homes, educate the public on proper animal handling techniques, basic medical care and behavior training options
  • Support Foster Care program by sending foster animals into their foster homes and re-admitting animals from foster care as necessary
  • Support Foster Care program by helping the Admissions and Foster Care Coordinator to identify animals requiring foster care, selecting appropriate foster homes, and contacting foster parents to request placement in their homes
  • Maintaining contact with Animal Friends foster parents to ensure that they have all of the tools and supplies necessary to provide care for their fosters
  • Support clients who have lost their pet or who have found a pet by providing information on other shelters, animal control facilities and websites whose goal is to reunite animals with their families
  • Maintain the lost and found reports, following up with those posted on a regular basis.
  • Attend and contribute to morning meeting and flow when Admissions & Foster Care Coordinator is not in
  • Compile daily records required by Animal Friends through use of Chameleon software
  • Participate in training seminarsincluding animal handling and other seminars as assigned
  • Maintain admissions applications. Assist in calling applicants to bring in animals as openings from adoptions occur
  • Maintain a clean and organized environment including sweeping, mopping, and other light duties as needed or assigned
  • Maintain a professional, courteous demeanor with clients, volunteers and employees at all times

To Apply:

Qualified and interested candidates – please send a cover letter and resume to Kristy Pszenny, Admissions Coordinator, at KPszenny@ThinkingOutsideTheCage.org. No phone calls, please.